- Current or potential members of the association
- Current or potential customers
- Current or potential business partners
- Visitors to our websites
- Other users of our services
- Participants to our events
The following notice will inform you of:
B. Name of the data controller
C. The description of our data processes
D. How we collect your data
E. The use we make of your data.
F. Our data sharing policy
G. How we store your data
H. Information about marketing
I. Your rights
- Personal data
“personal data” means any information relating to an identified or identifiable natural person (“data subject”); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person;
Personal data may include, but not limited to, the data subject’s name, home address, telephone number, date of birth, identification number, nationality, job title, Curiuclum Vitae, etc.
“processing” means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction;
“profiling” means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements;
“pseudonymisation” means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person;
“controller” means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law;
“processor” means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller;
“Recipient” means a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing;
“third party” means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data;
“consent” of the data subject means any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her;
B. Name of the Controller
Your data controller is the non-profit organisation (aka “Association sans but lucratif” / “vereniging zonder winstoogmerk) called Solvay Brussels School Student Consulting Club ASBL/VZW with registered office in Belgium Avenue Franklin Roosevelt 50, 1050 Brussels.
For any further questions or request please contact us on the following address:
C. The personal data we process
The data we collect will depend on the interactions we have with you. We may collect different types of data including those belonging to the categories below:
- “Identification data”: The information that uniquely or semi-uniquely identifies a specific individual. this includes surname and first name, sex, date and place of birth, postal address, nationality, username, unique identifier, government issued identification, picture.
- “Contact data”: The information that provides a mechanism for contacting an individual. This includes email address, physical address, telephone number, social media profiles.
- “Professional data”: The information about an individual’s educational or professional career. This may includes job titles, work history, school attended, employment history, references, interviews, certifications, CVs.
- “Financial data”; The information that identifies an individual’s financial account. This includes bank account number, details about payments to and from you.
D. How is your data collected and created
We use following methods to collect your data:
- Directly from you: Most of the data we collect is provided directly from you. This may be done when you complete our survey, register for our events, apply for positions or communicate with us.
- Public data: We may also collet your personal data from publicly accessible channels including social media
- Third-party: Some data we collect may be transferred to us from third parties (e.g. our partners, customers).
- Website data: Personal data may also be collected when you visit our websites.
We may also create data about you based on the interactions we have had with you. This includes record of communications, payments, meetings and other interactions.
E. How we use your personal data
The personal data may be processed for different reasons such as : administration of the organisation, communication and marketing, Contracts, recruiting, surveys, workshops and seminars, alumni, previous contacts
The aforementioned purposes of data processing is based on the following legal grounds:
- The compliance with legal and regulatory obligations
- The conclusion and performance of a contract
- The legitimate business interests
- The consent given by the data subject
In the following table you will find further information regarding the purposes of the Personal Data processing and their legal grounds:
|Administration of the organisation: In some cases, we may need to process your personal data to comply with regulatory or contractual obligations such as the publication of “client listing” or having a member registry for insurance purposes.||· The compliance with legal and regulatory obligations
· The conclusion and performance of a contract
|Communication and marketing: we may communicate your information about our services and newsletters when you have given your consent;||· The consent has given by the data subject prior to the processing|
|Contracts: Prior to a conclusion of a service or partnership contract, we may need to analyse certain personal data.||· The legitimate business interests|
|Recruiting: we may process your data for recruiting processes. We may send you invitation for application if you have||· The consent has given by the data subject prior to the processing|
|Surveys: we may send you surveys or other campaigns to help us improve our services to you and our clients.||· The legitimate business interests
· The consent has given by the data subject prior to the processing
|Workshop and seminars: when organising events and seminars, we may collect some personal data for the purpose of the organisation. Consent will be asked prior to the processing||· The consent has given by the data subject prior to the processing|
|Alumni: we may process personal data to maintain contact with past members and other alumni||· The consent has given by the data subject prior to the processing|
|Other purposes:||· The consent has given by the data subject prior to the processing|
F. Sharing of the data
The personal data you provide us will not be shared with third parties unless you have given express consent to do so. We may sometimes ask for such consent to share the data with our partners.
G. How do we store your data
The protection of your data is our priority. We putt in place rigid technical and organisational security measures to protect data from unlawful processing. The personal data is stores on our online drive.
Our organisation keeps your personal data for a period of 5 years after its entry date unless otherwise provided by contract or bylaws. Once the time period has expired, we will delete your data. It is important to highlight that you have the right to opt-out and ask us to delete your personal data (see section J) before the expiration date. Before the expiration date we may contact you for a possible extension.
Our organisation might send you information regarding products and/or services of ours that we think you might like, as well as those of our partner companies.
If you have agreed to receive marketing, you may always opt out at a later date.
You may always to stop our organisation from contacting you for marketing purposes or sharing your data to third parties.
If you no longer wish to be contacted regarding marketing purposes, please email us at
I. Your rights
The GDPR provides data subject with various rights. In the current section you can find these rights.
The right to access: you have the right to request details about the personal data we hold about you and how we process it. In other words, you have the right to know what information we have over you and the use we make of it. Upon request, this information will be provided in a concise, transparent, intelligible and easily accessible format.
The right to rectification: you have the right to request that our organisation correct any information you believe to be inaccurate or incomplete.
The right to erasure or the right to be forgotten: you have the right to request that our organisation erase your personal data from our data base, under certain conditions. Such requests will be carefully considered, and the decision will be communicated to you.
The right to restrict processing: you have the right to request that our organisation restrict the processing of your personal data, under certain conditions. Such requests will be carefully considered and the decision will be communicated to you.
The right to object processing: you have the right to object to our organisation’s processing of your personal data, under certain conditions. Such requests will be carefully considered and the decision will be communicated to you.
The right to data portability: you have the right to request that our organisation transfer data that we have collected to another entity, or directly to you, under certain conditions.
If you want to make a request regarding your personal data please contact us at our email :
 These statements aim to help our associations deal with the GDPR compliance. The statements do not represent the whole legal truth. There are other exceptions and conditions which may result in a different legal outcome.
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